A job description template is a tool every business should keep in their back pocket when it comes time to hire.
The latest jobs report was much better than expected, with 10M people getting back to work. That’s huge. With the economy set for a post-COVID rebound, your managers will have plenty to worry about once we’re back to being open for business; how to create and post a job description from scratch shouldn’t be one of them.
Having a simple job description template is a quick way to ensure that your team is on the same page about hiring requirements before posting on every job board.
Adia has worked with a ton of industries over the years, so through that experience, we’ve learned a thing or two about crafting a useful job description. Typically, there are a few standard sections and best practices for each. We’ve laid these out below.
All you have to do is follow along, plug in your information, and you’ll be off to the races.
How to Create an Effective Job Description
Here’s a pro tip: As you’re crafting each section of a job description template, remember that it should compel people to apply. Give the job seeker a few tight sentences explaining the role, what’s interesting about the job, and reasons to work for your team.
Don’t type an exhaustive list of every detail. Concisely outline the scope of the job so the applicant has enough information to know if they’re qualified or want the position. Whenever we work with a client, we mention a handful minute details of the job:
- Dress code
- Shift times
- General location
This weeds out any who can’t make certain shifts or are unwilling to commute to a given location. Just a best practice.
Title of Job
Creating the right job title seems simple enough.
When candidates are searching for new positions, the title is often the first thing that they come across. The title should cater to the keywords your ideal candidates are searching for – If candidates can’t find the role, they can’t apply to it.
Also, the formal title of the job communicates the rank of the position within the hiring organization. It implies the responsibilities expected of the person who will hold it.
For example, administrators, coordinators, analysts, and specialists all tend to be descriptors of individual contributor positions. If you want someone who has experience handling direct reports or leading a team, you’d want “supervisor” or “manager” to be a part of the title.
Responsibilities and Duties
In this section, explain what the candidate can expect from the job. Use bullet points to signify responsibilities, and also highlight the duties they’d be expected to execute on a day-to-day basis.
Explain the specific skills required to be successful in executing the responsibilities and duties of the job as outlined above. Here are a few prompts to use when spelling out the required skills:
- Broad knowledge and experience in:
- Above average skills in:
- Excellent skills in:
- Demonstrated ability to:
- General knowledge of:
- Experience in:
If the job requires a special skill or type of training to get the job done, this is a good place to call those things out.
Education and Experience
And of course, don’t forget education and experience. Depending on the position, the highest degree of education may matter, and prior experience makes for a better candidate.
- Degree or equivalent experience:
- Years of experience:
- Specialized training in:
- Active affiliations:
- Other requirements (certifications and so forth):
Job Description Sample
If you’re wondering what a job description sample looks like, check this one out.
Hire Temp Employees with Adia – On-Demand Staffing Platform
Adia is the on-demand staffing platform that hires W-2 employees for businesses nationwide. Our technology enables you to streamline workforce planning, maximize efficiency, and minimize overhead by consolidating all of your temporary staffing needs into our digital platform. We’re here to help, so let us handle the hassle.
From hotel chains like Marriot during peak tourist season to grocery chains like Kroger during the pandemic’s early chaos, we’ve worked with a lot of industries over the years. If your company is in a pinch and needs to fill roles ASAP, give us a call.